µÛÍõ»áËù

Enterprise/National and Hertz Rental Cars

As we begin a new year of travel, we just wanted to provide a reminder about how meal reimbursement works at the University.

Effective August 26, 2023, the µÛÍõ»áËù corporate travel card (CTA) can no longer be used to guarantee or to pay for individual hotel reservations. All hotel reservations will require a University pcard or travel card at the time of booking.

Why This Change?

µÛÍõ»áËù business travel is governed by policy 41.121 – Reimbursement for Official Travel and Entertainment. This policy serves as the University’s accountable plan with the IRS. What is an accountable plan?

In a September 2022 Business Matters article, we shared with you that the process for submitting the next F&A rate proposal to the U.S. Department of Health and Human Services (DHHS) Cost Allocation Services had begun.

For proper management of your unit’s sponsored funds, it is crucial that budget to actuals are reconciled on a regular basis to ensure that expenditures are charged correctly and within appropriate federal guidelines (Uniform Guidance). Here are a few reminders as to why is it important that you do this on a regular basis:

First, don’t panic. Your next step? Notify Finance. And remember, external audits are normal and are a critical component of financial reporting and organizational governance. They provide assurance to stakeholders that the financial and programmatic reports are reliable and accurate.

If you are new to the University – WELCOME BOBCAT! As you begin your career with µÛÍõ»áËù, we wanted to make you aware of some of the resources we have available to help you figure out how to do business at the University.

Once again, Procurement is spotlighting one of the University-wide preferred suppliers in this month’s edition, Fastenal. For a complete list of university preferred suppliers, please see our preferred suppliers webpage.

BobcatBUY will be down for 23.2 release maintenance from Friday, July 14th 9:00 PM until Noon on Sunday, July 16th.