The PCard department has received many inquiries about e-receipts as they relate to incoming PCard transactions. As you may know, users are able to enable e-receipts in Concur for participating vendors, such as hotels and airlines, to send receipts electronically.
In the last two editions of Business Matters, we have introduced the campus community to a new vendor management system that will go live on campus this fall. We have also shown you how to invite the vendor through the new system.
During the supplier management process, some suppliers are made as Oracle only due to limitations in the use of the supplier record. For example, student and employee records should only be used for reimbursements, while records for participant stipends can only be used for that purpose.
If you received goods or services in FY23 but did not send the invoice to accounts payable by the July 21, 2023 deadline, an accounts payable accrual JE may be necessary to accurately reflect the expense in FY23. Finance will review invoices exceeding $10,000 to determine if a payable journal is necessary.
As a reminder, when viewing FY24 results in OBI for designated, student organization, and gift sources, the FY23 Net Activity has not yet been rolled forward. The Fund Balance processing is a coordinated effort among Budget Office, Foundation Accounting, and Finance (internally distributed among Grants Accounting, GAFR, and Tre
On the OBI Grants Funds Available dashboard, we made the following enhancement to add two additional columns Revenue FYTD and Expense FYTD.
University-wide preferred suppliers are suppliers that have been awarded a contract with the University through a University public competitive bid or a bid conducted by a purchasing consortium.
µÛÍõ»áËù uses the E&I Consortium contract for our Lowe’s purchases. E&I is a purchasing consortium for higher education and µÛÍõ»áËù is a member.
In the last edition of Business Matters, we introduced the campus community to a new supplier management system that will go live on campus this fall. We will use the next several months to familiarize campus with the system.
Beginning on July 1, 2023, the standard mileage rates for the use of a personal vehicle is 65.5 cents per mile driven for business use. These rates apply to all vehicle types (including electric, hybrid-electric, gasoline and diesel-powered vehicles).