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Use to modify a sub-requirement by adding a course to a list of 鈥渟elect from鈥� or 鈥渘ot from鈥� options. If at least one course has been entered, the following fields can also be modified: number of required courses (count), number of required hours (hours), required GPA, maximum hours allowed (max hours), and course condition codes.

If a course should be added to the current 鈥淪ELECT FROM鈥� or 鈥淣OT FROM鈥� list, the AC-Add Course exception code should be applied.

AC - Steps:

1. Enter the Term Type: Semester
2. Select the Exception Code dropdown: AC 鈥� Add course to List
3. Find and enter the Pseudo Name: (e.g., 0MGEOMSR2)
4. Enter the Note for Audit: (maximum 27 characters)
   1. * The Memo is optional but strongly recommended. Indicate who approved and the date of the approval.
5. Enter the *Course Subject and *Course Number of the course(s) that should be added to the list.
   1. Select the + icon to add additional courses
   2. An asterisk (*) can be used as a wildcard (e.g., add any 4000-level chemistry course by entering CHEM subject and 4*** course number.)
6. Don鈥檛 forget to Save and rerun the audit in the FAC to check your work!

In the example below, a student is receiving dean-level approval to count GEOG 6430 in the 鈥淪ELECT FROM鈥� list for their Research requirement.

Before Example

After Example

Use to modify a sub-requirement. If at least one course has been entered, the following fields can also be modified: number of required courses (count), number of required hours (hours), required GPA, maximum hours allowed (max hours), and course condition codes.

If a course should be removed from the current 鈥淪ELECT FROM鈥� or 鈥淣OT FROM鈥� list, the DC - Delete Course exception code should be applied.

DC 鈥� Steps:

1. Enter the Term Type: Semester
2. Select the Exception Code dropdown: DC 鈥� Delete course from list
3. Find and enter the Pseudo Name: (e.g., CTCSMU1)
4. Enter the Note for Audit: (maximum 27 characters)
   1. * The Memo is optional but strongly recommended. Indicate who approved and the date of the approval.
5. Enter the *Course Subject and *Course Number of the course(s) that should be removed from the list.
   1. Select the + icon to add additional courses
   2. An asterisk (*) can be used as a wildcard (e.g., add any 4000-level chemistry course by entering CHE subject and 4*** course number.)
6. Don鈥檛 forget to Save and rerun the audit in the FAC to check your work!

In the example below, a student is receiving dean-level approval to remove MIS 3800 from the 鈥淪ELECT FROM鈥� list, as the course will be used elsewhere.

Before

After

This feature is rarely used since it only applies a note to a student鈥檚 DARS. The following is applied in Peoplesoft. A Term Type, Exception code, Pseudo Name, and Note for the Audit must be entered.

The NT 鈥� Add note exception code produces the following note on the DARS.

The RM 鈥� Requirement modification exception code can be used to apply multiple exceptions under one pseudo, on the same screen. The RM exception code is typically used to adjust hours needed at the requirement and sub-requirement level. It can be used to modify: number of required sub-requirements, number of required courses (count), number of required hours (hours), required GPA, maximum hours allowed (max hours), course condition codes, and required courses (add, delete, substitute).

RM 鈥� Steps:

1. Enter the Term Type: Semester
2. Select the Exception Code dropdown: RM 鈥� Requirement modification
3. Find and enter the Pseudo Name: (e.g., CTCSMU1)
4. Enter the number of required courses you would like to add or remove from the sub-requirement required count
   1. To add 1 more required course, enter 鈥�1.0;鈥� to subtract 1 course enter 鈥�-1.0鈥�
5. Enter the Note for Audit: (maximum 27 characters)
   1. * The Memo is optional but strongly recommended. Indicate who approved and the date of the approval.
6. Enter the *Course Subject and *Course Number of the course(s) that should be added to the list.
   1. Select the plus (+) icon to add additional courses
   2. An asterisk (*) can be used as a wildcard (e.g., add any 4000-level chemistry course by entering CHEM subject and 4*** course number.)
7. Don鈥檛 forget to Save and rerun the audit in the FAC to check your work!

In the example below, a student is receiving dean-level approval to reduce the number of required courses to 15 and permit CHE 4000 to apply to the Chemical Engineering Major requirement.

Before Example

After Example

Note that the subrequirement header text does not change (it still says Complete 16 Courses). However, the subrequirement is marked as IP+, which means that the subrequirement is complete, but it still includes one In Progress (IP) course.

The SC 鈥� Substitute course exception code can be used to modify a sub-requirement by substituting required or optional courses in the 鈥淪ELECT FROM鈥� list. If at least one course substitution has been entered, the following fields can also be modified: number of required courses (count), number of required hours (hours), required GPA, maximum hours allowed (max hours), and course condition codes.

SC 鈥� Steps:

1. Enter the Term Type: Semester
2. Select the Exception Code dropdown: SC 鈥� Substitute course
3. Find and enter the Pseudo Name: (e.g., CTSALE2)
4. Enter the Note for Audit: (maximum 27 characters)
   1. *The Memo is optional but strongly recommended. Indicate who approved and the date of the approval.
5. Enter the *Course Subject and *Course Number of the current required course(s) that should be substituted.
6. Enter the *Rcourse Subject and *Rcourse Number of the replacement course(s) that is approved as the substitution.
7. Don鈥檛 forget to Save and rerun the audit in the FAC to check your work!

In the example below, a student is receiving dean-level approval to substitute SPST 4910 for the required MKT 4910 internship.

Before Example

After Example

The WR 鈥� Waive requirement exception code can be used to waive (no longer require) a requirement. This means a plus (+) or minus (鈥�) symbol will no longer apply next to the sub-requirement USE CAUTIOUSLY. All courses normally used in the requirement will be released for use in other requirements. DO NOT USE this exception type to force a requirement to completion; it treats the requirement as never having been required. Consider using the RM exception type.

WR 鈥� Steps:

1. Enter the Term Type: Semester
2. Select the Exception Code dropdown: WR 鈥� Waive requirement
3. Find and enter the Pseudo Name: (e.g., HTCECONMJ5)
4. Enter the Note for Audit: (maximum 27 characters)
   1. * The Memo is optional but strongly recommended. Indicate who approved and the date of the approval.
5. Don鈥檛 forget to Save and rerun the audit in the FAC to check your work!

In the example below, a Dean has verified completion of all major requirements for an Honors Tutorial College (HTC) student. The WR exception code is appropriate in this instance since there are no course or credit requirements. 

Before Example

After Example

Note that there are no plus (+) or minus (-) symbols to the left of this requirement. The WR exception treats the requirement as if it was never needed.