Guide to Terminations, Resignations, and Retirements
Termination and End Date Reference Guide
This guide provides information regarding when employment records are terminated by UHR in Oracle.
Faculty
- Tenure Track - No Mass Termination Schedule
- Clinical and Instructional - No Mass Termination Schedule
- Instructor (semester appointment) - Termination Schedule: 24 month look back period from last paycheck
- Visiting - No Mass Termination Schedule
Staff: Temporary
- Full time: ESC reaches out to the department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
- Part time: ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
Staff: Term
- Full time: ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
- Part time: ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
Staff: Intermittent
- Term: ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
- Temp: ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
- Regular: no Mass Termination Schedule
Staff: Regular
- Full time: No Mass Termination Schedule
- Part time: No Mass Termination Schedule
Students
- Hourly Students: Mass Termination on May 15 AND January 15. 12 month look back period for last pay.
- RA/GA/TA: Mass Termination on May 15 AND January 15. 12 month look back period for last pay.
Program Employees
Termination Schedule: 24 month look back period from last paycheck.
All Faculty and Staff
Resignation and Retirement: Departments forward written resignation or retirement notice to HR Liaison.
Termination of Causes; Non-Renewals; Position Abolishments: require advance approvals. Please contact your HR Liaison before proceeding.