Purchasing Roadmap
In accordance to University policy 55.030 -Purchasing, to leverage University spending by buying from, and complying with state law on competitive bidding, the University Purchasing Department bids large-volume spend categories. These bid events are most often facilitated through a Request for Proposal (RFP) process.
All RFP opportunities identified by Purchasing or those recommended to Purchasing Department through use of the Preferred Supplier Recommendation Form are logged and tracked. Tracking the RFPs and related contract expirations in a longer timeframe provides the university opportunities to save money. Improved efficiencies are aggressively pursued on a continual basis. Included in the roadmap is the addition of new catalogs in BobcatBUY. A list of upcoming catalogs will also be maintained on this site.
The Purchasing Roadmap Quick Reference Guide will provide more information regarding the use of the Purchasing Roadmap.
| Supplier | Goods Provided | Starting Date | Estimated Go Live |
|---|---|---|---|
| Pocket Nurse | Medical Supplies | December | February |
| BioRad | Scientific Supplies | February | April |
| New Promo Supplier | Promotional Supplies | March | May |
| Medline | Medical Supplies | April | June |
| iVideo | A/V Equipment | May | July |
| Goods/Services Description | Estimate Review | Current Supplier | Suggested Supplier | Suggested By | Commodity Manager | |
|---|---|---|---|---|---|---|
| Mail Room Equipment | Feb-2020 | Pitney Bowes, Hasler | Under Review | Pidcock | ||
| Football Equipment | Feb-2020 | Needs Bid for Helmets, Pads, etc. | Under Review | Athletics | Pidcock | |
| Screen Printing Services | Feb-2020 | Precision Imprint | Under Review | Athletics | Pidcock | |
| Mattress Replacement Program | Feb-2020 | New Supplier | Residence Hall | Yake | ||
| Benefits Consulting Services, Software Support (HealthOnline) | Feb-2020 | Mercer Health & Benefits | Pending-In RFP Process | Pidcock | ||
| Housing & Residence Coin Laundry Services | Feb-2020 | Caldwell & Gregory | Thomas | |||
| Building Monitoring Services | Feb-2020 | Innovative Hardware dba EPS | Pending - In RFP Process | Pidcock | ||
| Misc Classroom and Dormitory Furniture | Feb-2020 | Dupler Office, Library Design, Maraye, O'Reilly, RJE, School Specialty; American Register | Yake | |||
| Document destruction | Mar-2020 | Shred-it | TBD | Pidcock | ||
| Caregiving and Parenting Skills | Mar-2020 | Corporation for 帝王会所 Appalachian Development | Aimee Collins | Yake | ||
| Child Abuse Training & Development Coordinator | Mar-2020 | Mighty Crow Media | Collins | Yake | ||
| Large Pumps & Valves | Mar-2020 | New Supplier | Facilities | Yake | ||
| Maintenance and Repair Contract Pool Expansion - Athens Campus Only | Mar-2020 | Berglund, Bruner, Claypool, Elford, Geiger, KAL, Limbach, Quality Masonry, Trane | Pending | Facilities | Yake | |
| Maintenance and Repair Contract Pool Expansion - Regional Campuses Only | Mar-2020 | Pending | Facilities | Yake | ||
| Web Development Services | Mar-2020 | Ameex, Electric Citizen, GlobalSource, KWALL, Palantir, Promet | OIT |
| ||
| Parent Education Services Planning | Mar-2020 | Hopewell, C of OAD | ORSP | Yake | ||
| HVAC equipment | Mar-2020 | Trane Company | Yake | |||
| Solid Waste and Recycling | Mar-2020 | Athens Hocking Recycling Centers | Yake | |||
| Custodial and Janitorial Supply | Mar-2020 | Classic Solution | Yake | |||
| Elevator Maintenance | Mar-2020 | Otis Elevator | Yake | |||
| Event Security | Mar-2020 | Whelan | Yake | |||
| Inclusive Access eBook Platform | Mar-2020 | Vital Source | Yake | |||
| Media Buyer | Mar-2020 | Ron Foth | Yake | |||
| Print Graphic Design | Mar-2020 | Ologie, Red Tail, Ullman | Yake | |||
| Strategic Enrollment Management | Mar-2020 | Maguire and Associates | Yake | |||
| Web/Digital Media Graphic Design | Mar-2020 | KWALL Inc., Ologie, Red Tail | Yake | |||
| Electronic Supplies | Mar-2020 | Allied Electronics | Engineering | Yake | ||
| Culinary Use Only - Culinary Bakery | Mar-2020 | Bimbo Bakeries (Heiners), Nickles, Thompson | Thomas | |||
| Culinary Use Only - Egg Provider | Mar-2020 | White Feather Farms & Produce One | Thomas | |||
| Culinary Use Only - Ice Cream | Mar-2020 | Velvet | Thomas | |||
| Culinary Use Only - Primary Food Supplier (Dry goods, Frozen Foods, Dairy, etc) | Mar-2020 | White Feather Farms of 帝王会所 | Thomas | |||
| Culinary Use Only - Retail | Mar-2020 | HACKNEY | Thomas | |||
| Weekly Newspaper Printing & Distribution (Post) | Mar-2020 | APG Media of 帝王会所 | Thomas | |||
| Culinary Use Only - Ecolab Cleaning Chemicals | Mar-2020 | Ecolab | Thomas | |||
| Smallwares | Mar-2020 | Various | Culinary | Thomas | ||
| Air Filters | Mar-2020 | Ketchum & Walton | Yake | |||
| Electric Supplies | Mar-2020 | State Electric | An RFP will need to posted. No more renewals available. | Yake | ||
| Aviation Fuel | Mar-2020 | Arrow Energy | Yake | |||
| IT Employee Recruitment Services | Mar-2020 | Diversity Search Group/ Elegant, iBusiness, Mitaja, Nesco | Yake | |||
| Promotional Items | Mar-2020 | Consolidus | Thomas | |||
| Outside Print Jobs | Mar-2020 | APG Media, Sheridan Press, Pressworks, Duncan Press, UniPrint, Watkins, Robin Enterprises, Globus, Fine Line, Baesman | Thomas | |||
| Online Teaching Instructors (Nursing) | Mar-2020 | Instructional Connections | Yake | |||
| Specific and Aggregate Stop Loss Insurance | Apr-2020 | Anthem BC and BS | Pidcock | |||
| Football Air Charters | Apr-2020 | Air Planning | Pidcock | |||
| Bottled Water Delivery | Apr-2020 | New Supplier | Auxiliaries | Thomas | ||
| Office Furniture | Apr-2020 | Krueger International, Continental, Contract Source, King Business, Loth | Yake | |||
| Online Student Tutoring System | Apr-2020 | Tutor.com | Yake | |||
| Vehicle Pool | Apr-2020 | New Supplier | Purchasing | Yake | ||
| Short and Intermediate Term Investment Advisory Services | May-2020 | Capital Cities LLC | Yake | |||
| Misc. Scientific Chemicals, Equipment & Supplies | Jun-2020 | Abcam, Agilent, B&B, Bio Basic, Bioline, Bio-Rad, Bruker, Cole-Parmer, Consolidated Sterilizer, Custom Fabricators, DAI, Denville, Eppendorf, Evoqua, FEI, Horiba, Jade, Kurt Lesker, Laerdal, Leica, Lonza, Mayflower, MedSupply, MIDSCI, Neta, New England, Nexlab, Nikon, PerkinElmer, Promega, Qiagen, Research Products, Sarstedt, Shimadzu, Sigma-Aldrich, Stonecreek, Takara, Thermo Electron, Thermolinear, USA Scientific, W. Nuhsbaum, Waters Technologies, WEL, Worldwide Life | IUC Contract | Pidcock | ||
| Office Supplies | Jun-2020 | Office Depot, Staples | Thomas | |||
| Vehicles (Police) | Jul-2020 | Greve Chrysler | Yake | |||
| MRO & Facilities Supplies | Jul-2020 | WW Grainger Inc., Lowe's, Fastenal, Siemen's, MSC, Direct Resource |
| |||
| Online Marketing Strategic Enrollment | Jul-2020 | Carnegie, JMH | Yake | |||
| Wellworks Health Program | Jul-2020 | Virgin Pulse | Pidcock | |||
| Basketball Air Charters | Aug-2020 | Pidcock | ||||
| Hospitaility Products and Services | Sep-2020 | American Hotel Register Company | Pidcock | |||
| Onbase imaging software | Sep-2020 | Hyland Software | OIT | Yake | ||
| Temperature Controls | Nov-2020 | Johnson Controls | Yake | |||
| Universal Child Abuse and Neglect Prevention Awareness Campaign | Dec-2020 | Origo Branding | Aimee Collins | Yake | ||
| Pipe and Valve Fittings | Dec-2020 | Iron City Pipe and Supply | Yake | |||
| Petroleum products | Dec-2020 | Ports Petroleum | Yake | |||
| Bedlofts | Dec-2020 | Collegiate Marketing/Bedlofts Inc. | Yake | |||
| Southern Custodial | Dec-2020 | Mid-American Cleaning Contractors | Yake | |||
| Strategic Marketing (Phase II) | Dec-2020 | Truth and Consequences | Yake | |||
| Student Retention | Dec-2020 | Hobson Starfish | Yake | |||
| Medical Equipment & Supplies | Dec-2020 | Pocket Nurse, Medline, Henry Schein, McKesson | Pidcock | |||
| Culinary Use Only - Prime Vendor (Dry Good, Frozen Foods, Seafood, Dairy, etc.) | Dec-2020 | US Foods | Thomas | |||
| Enrollment Fulfillment Consulting Svc. | Dec-2020 | Fire Engine Red, EAB (Royall) | Yake | |||
| Signage | Jan-2021 | Osburn Associates, REM Graphics | Thomas | |||
| UCM Videographic Supplier | Jan-2021 | Ologie, Sway the Crowd | Yake | |||
| Fleet Credit Card Services | Jan-2021 | Voyager Fleet Systems | Pidcock | |||
| Paints and supplies | Jan-2021 | Sherwin Williams | Yake | |||
| Executive Search Firm | Feb-2021 | 312 Staffing, Academic Career, Academic Search, AGB, Beecherhill, Buffkin, Greenwood, Harris, Helbling, Hudepohl, Parker, Funk, Storbeck, Witt | Pidcock | |||
| HVAC Services - Southern Campus Only | Mar-2021 | Casto Technical Services | Yake | |||
| Industrial Controls Emergency Response | Mar-2021 | FCX Performance | Yake | |||
| Utility Line Locators | Mar-2021 | GPRS, Underground Detective | Yake | |||
| Culinary Use Only - Meat (chicken, beef, pork) | Mar-2021 | White Feather Farms of 帝王会所 | Thomas | |||
| Culinary Use Only - Milk | Mar-2021 | Broughton | Thomas | |||
| Milk Provider | Mar-2021 | Broughton | Pending | Auxiliaries | Thomas | |
| Retail Food Packaging & Food Service Disposables | Mar-2021 | iSupply & Veritiv | Pending | Auxiliaries | Thomas | |
| Culinary Use Only - Primary Produce Provider | Apr-2021 | Produce One | Thomas | |||
| Paper and Envelope | Jun-2021 | Veritiv, Millcraft, Western States | Print Services | Thomas | ||
| Law enforcement equipment and supplies | Sep-2021 | Vance Outdoor | Yake | |||
| Online Transcripts and Ordering | Sep-2021 | Credential Solutions | Pidcock | |||
| Shared Data Center | Oct-2021 | Cincinnati Bell Technology Solutions | Yake | |||
| Custom Program Provider | Nov-2021 | API, Amizade, Cambridge, CEDEI, Child Family, CEA, Global Experiences, ISA, Kaya, Spanish Studies, World Learning | Pidcock | |||
| Session Initiation Protocol (SIP) Trunking Services | Nov-2021 | AT&T | OIT | Yake | ||
| International Student Health Insurance (Short-Term Travel Ins) | Dec-2021 | Gallagher | Pidcock | |||
| Study Abroad and Away Preferred Custom Program Provider | Dec-2021 | Acedemic Programs International, Athena Study Abroad, Barcelona SAE, CEA Study Abroad, Center for International Studies, Child Family Health International, CitiStyle, Connect 1-2-3, International Service Learning, International Studies Abroad, Kaya Responsible Travel, Performing Arts Abroad, Southbridge Access LLC, The Asia Institute | TBD | Pidcock | ||
| Bus Transportation | Dec-2021 | Buckeye Coach, Croswell, Lakefront | Pidcock | |||
| Building Automation Controls | Dec-2021 | Limbach, BCI | Facilities | Yake | ||
| Lenovo Computers | Dec-2021 | CDW-G | OIT | Yake | ||
| Remote Proctoring Tool | Dec-2021 | Verificient | OIT | Yake | ||
| Computer supplies | Dec-2021 | Software House International, Anixter, CDW-G, GovConnection, Dell Marketing, Apple | New Egg | Yake | ||
| Alumni and Championship Rings | Dec-2021 | Jostens - Alumni Priamary /Jostens, Balfour & Herff Jones -ICA Suppliers | Pidcock | |||
| Alumni Insurance | Dec-2021 | Nationwide | HR | Pidcock | ||
| Pouring Rights | Dec-2021 | PEPSI | Pidcock | |||
| Ticketing & Donor Management System | Dec-2021 | Paciolan, Inc. | Pidcock | |||
| Housing & Dining Laundry Services | Dec-2021 | Ambassador Laundries | Thomas | |||
| Mail Tracking Software | Jan-2022 | SCLogic | Thomas | |||
| Embedded Third-Party Study Abroad Provider | Feb-2022 | International Education Programs (IEP) | Pidcock | |||
| Freight Services | Mar-2022 | FedEx | Thomas | |||
| Audio, Visual & Video Equipment | Apr-2022 | iVideo Technologies Schoolhouse, B & H Audio Video, AVI-SPL, CDW-G | Sweetwater, Bill and Mikes Photo, Midwest Photo | VisComm | Yake | |
| HCOM Curriculum Management | Jun-2022 | AllofE | HCOM | Pidcock | ||
| Interpreting Services | Jul-2022 | Pidcock | ||||
| Copier equipment | Sep-2022 | ComDoc | Yake | |||
| Microsoft Reseller | Sep-2022 | Dell Marketing, Software House International | Yake | |||
| Energy Procurement Consultant | Dec-2022 | STEP Resources | Baetens | Yake | ||
| Lecture Capture Software | Dec-2022 | Panopto | OIT | Yake | ||
| IT Professional Services | Dec-2022 | ERP Analysts, GlobalSource IT | Perry | Yake | ||
| Travel Supplier | Jan-2023 | Christopherson | Pidcock | |||
| Underwriter | Mar-2023 | Senior Manager: Barclays; Goldman Sachs Co-Manager Pool: PNC; Bank of America; Siebert; Huntington | Treasury | Yake | ||
| Community Food Initiatives | May-2023 | Rural Action | Pidcock | |||
| Natural Gas Supply | Jun-2023 | IGS Energy (Gonzoil) | Yake | |||
| Investment Consulting Services | Dec-2023 | Fund Evalution Group | Finance | Yake | ||
| Scientific Equipment Distributor | May-2024 | Fisher Scientific, VWR | Pidcock | |||
| Vehicle Rentals | Oct-2024 | Enterprise Rent-A-Car/National/Hertz | Pidcock | |||
| Official Apparel Outfitter and Sponsorship | Dec-2024 | Adidas | Pidcock | |||
| Undergraduate Recruiting System | Jan-2025 | Technolutions Slate | Yake | |||
| Event Services Graduation Caps & Gowns | May-2026 | TBD | Event Services | Pidcock | ||
| Maintenance and Repair Contract Pool - Athens Campus Only | 3/1/2019 In Process | ABC Piping, Claypool, Elford, Geiger, KAL, Lepi, Limbach, Quality Masonry | Facilities | Yake | ||
| Personal Computers | Dec 2018 Bid-in-Process | Dell, Anixter, Apple, SHI | Yake | |||
| Compressed Gases | Dec 2018 In Process | Airgas Mid America | Pallinis, Praxair | Arts & Sciences, ORSP, FMS | Pidcock | |
| Temporary Employment Services | In Process | InGenesis | Thomas | |||
| Fire systems | Jan 2019 In Process | Johnson Controls Fire Protection | Yake | |||
| Strategic Marketing | NA | Edelman Intelligence | Yake | |||
| Ironton Lawn Care RFP | New RFP | Brown Landscape Management | Yake | |||
| Deaerator Tank Inspections | None | Thielsch Engineering | Yake | |||
| Alumni and Championship Rings | TBD | TBD | Pending | Athletics | Pidcock | |
| Compensation & Market Analysis Study | TBD | TBD | Pending | Benefits | Pidcock | |
| Domestic Housing 2019 | TBD | TBD | Pending | Global Oppor. | Pidcock | |
| HCOM Board Prep | TBD | TBD | Pending | HCOM | Pidcock | |
| Merchandise | Under Review | TBD | Amazon | Athletics | Thomas | |
| Craft Supplies | Under Review | TBD | Housing, Child Dev | Thomas | ||
| Plumbing | Under Review | Robertson | Yake |
