Critical Year End Close Dates for July and August
July 12, 2024
Fiscal year close is in full swing! Below you will find the important year-end closing dates for July and August. Each of you serves a critical role in closing the books each year, and we appreciate your time and effort. This helps the University ensure a successful close as well as complete and accurate financial statements.
| Subject | Due Date |
|---|---|
| Submission deadline for final PO close requests due for POs to close for FY-end | Friday, July 19, 2024 |
| Current fiscal year Concur reports must be submitted to Financial approver (for trans date of 6/30 or before) | Friday, July 19, 2024 |
| Submission deadline for final FY-end PO Invoices, Payment Requests and DP's are due to Accounts Payable with appropriate approvals in the appropriate system (mailbox / BCB) for payment | Monday, July 22, 2024 |
| Completed Award Packages for All FY24 awards due to Grants for processing | Tuesday, July 23, 2024 |
| Current fiscal year Concur reports must by approved by Financial approver (for trans date of 6/30 or before) | Wednesday, July 24, 2024 |
| FINAL FY24 Payroll Expense Accounting Correction Forms (PEDS Corrections) due in Finance | Wednesday, July 24, 2024 |
| Submission deadline for final FY-end FoodPro & Energy Cap Invoices due to Accounts Payable | Friday, July 26, 2024 |
| Approval deadline for Invoices to be approved from Departmental Review bucket in BobcatBUY | Friday, July 26, 2024 |
| FINAL FY24 JET entries uploaded by campus- GL & Grants Module accounts | Tuesday, July 30, 2024 |
| Results available in OBI for 2nd preclose June GL/Grants (Does not include June IDC distribution) | Thursday, August 1, 2024 |
| Finance to calculate & post final FY24 Indirect Distribution (IDC) JE & Post Grant revenue Mass Allocation JE for June 2024 (Grants & GL to open June temporarily) | Thursday, August 1, 2024 |
| GAFR, CPF & Grants Final Review to clear deficits on PTA's | Monday, August 5, 2024 |
| Final June results available in OBI | Wednesday, August 7, 2024 |
| Updated FY25 balances available in OBI | Friday, August 9, 2024 |
A few reminders:
- Late transactions received by Accounts Payable after the deadlines listed above may not be processed by June 30, 2024, and therefore could be charged to FY25 budgets.
- All goods or services must be received by June 30 to be accounted for in FY24. You must also have your invoice submitted by the Accounts Payable due dates to be charged in FY24.
- Finance will be reviewing invoices that post after June 30, 2024 that are $25,000 or more to determine if an accounts payable accrual journal entry (JE) is necessary to accurately reflect the expense in FY24. Please see this article for more information.
- Remember during this time of year there are multiple periods open in JET, so pay extra attention to pick the right period to ensure that your entries get into the correct fiscal year. Please see this article for more information.
For questions, please contact financecustomercare@ohio.edu