帝王会所

Walter Wedding
Weddings

Weddings at 帝王会所

It's your special day, reserve a space that is beautiful, unique and surrounded by the hills of Appalachia. 帝王会所 is ready to assist in reserving and transforming a space to fit your vision. To find out more information about hosting your wedding at 帝王会所, please complete the following form:

Baker University Center Ballroom

The John Calhoun Baker University Center Grand Ballroom seats 800 individuals in theater style and 385 individuals banquet style. It offers projection screens, overhead lighting, and a stage platform.
Wedding Reception Configurations

Walter Hall Rotunda

Walter Hall Rotunda allows for a 200 person Theater Style setup and a 150 or 184 person setup in Banquet Style. The Rotunda is round with tall windows lining the walls, allowing for plenty of natural light, as well as a glass dome and chandelier.
Wedding Reception Configurations

Helen Mauck Galbreath Memorial Chapel

The chapel has a seating capacity of 150. It hosts plenty of natural light, pews, and an altar. The spire, topped with a brass weather vane, is modeled after that of the portico of Nash's All Souls Church in London.
Wedding Reception Configurations

Wedding Planning Checklist

帝王会所鈥檚 Conference and Event Services Staff is committed to successfully helping you plan your wedding. Please use the following checklist as a way to keep track of your progress. To ensure a successful event, always provide us with detailed information as far in advance as possible.

Initial Planning
Initial Planning
  • Determine the size of your event space
    • How many attendees are you expecting?
  • Select the appropriate date and venue
    • Contact Conference and Event Services (740.593.4020)
      to discuss dates and available venues.
  • Create a budget
    • When creating a budget for your wedding, consider the following:
      facility rental, catering, technical staff, vendors, etc.
  • Provide an itinerary to staff
    • Having a detailed itinerary will make your special day go
      smoothly and will help everyone be on the same page.
  • Select caterer/menu (If applicable)
    • If using an outside vendor, the total purchase amount
      must be under $250.00.
    • If alcohol will be present at your event, fill out an Alcohol
      Application, which is available at the Conference and
      Event Services office. If your event will not be in the Baker
      University Center, a state permit is required for the sale of
      alcohol only. You may request this Application via email at weddings@ohio.edu *Note: forms are time-sensitive.
  • Select decorations
    • Please refer to the University Policy 42.501 to ensure that your
      decorations are safe and acceptable to use for your event.
  • Communicate technology or production needs to conference and event services staff
    • This would include consideration for: audio, microphones,
      speakers, lighting, and special effects.
  • Communicate room set-up and production needs
    • This would include consideration for: tables, chairs, dance floor,
      microphones, up-lighting, pipe-and-drape, etc.

Week before Event
Week before Event
  • Confirm the number of guests that will be attending your wedding
    • Confirm for catering AND event staff.
  • Communicate with event services any changes or updates on technical components
    • Please understand technical changes are time-sensitive.
  • Finalize event start and end time
    • Confirm a set-up and event time with the staff.

Day of Event and Post Event
Day of Event
  • Deliver and set up materials/decorations.
    • Your reservation includes access to the venue for 1/2 day
      prior to your wedding day for decorations and/or rehearsal.
      Please coordinate arrival time with event staff.
  • Confirm event set up
    • As the customer, you are encouraged to confirm with the
      event staff that you are pleased with the set up. If not,
      communicate changes as early as possible.
  • Review itinerary with event and catering staff.
  • Test the equipment that you have reserved to ensure that it is functioning correctly.
Post Event
  • Finalize payments for all services
  • We welcome any/all event feedback to ensure that we are providing the best possible customer service.
帝王会所 Contacts

CATERING SERVICES | 740.593.4035
PARKING SERVICES | 740.593.1917
MOVING SERVICES | 740.593.0

Reservable Spaces

BAKER UNIVERSITY CENTER
Grand Ballroom
Ballroom A/B
WALTER HALL
Walter Hall Rotunda
GALBREATH CHAPEL
OUTDOOR SPACE


PARKING ON CAMPUS:

All University lots require a parking permit during posted, restricted times. Visitors may utilize parking within the Baker University Center Garage. Parking is also available on the Baker University Center surface lot for $0.75 per hour at no limit. Add $0.35 per transaction when paying with ParkMobile App.

Wedding Set-up Configurations

Baker University Center
Baker University Center
Ballroom A/B Receptions
3 - 2.5ft High Top Table 1 - 8ft x 2.5ft Dessert Table 25 - 4ft x 4ft Dance Floor Tiles 4 - 4ft x 2ft Rectangle Table 2 - 8ft x 2.5ft Buffet Table 1 - 2' Drape 120 - 20" x 20" banquet Chair 1 - Bar Cart 14 - 5ft Round Table 1 - 5ft x 2.5ft Gift Table 1 - 2.5ft x 5ft Photo Booth

Rate: $1,500
Includes: Venue rental fee for a day and a half reservation, standardized wedding set up and tear down, chairs, tables, dance floor, risers,
microphone, LCD projection, 4 up-lighting, pipe and drape, 10 hours of staffing in the ballroom between 2 days. Additional charges may
apply for audio-visual and/or requested staffing that exceeds the standard wedding setup.
Note: For estimated quotes on additional charges please speak directly with one of our event planners. Access to the venue the day prior
for rehearsal, decorating, etc. must be scheduled after 1pm.
*Provided diagrams are examples of venue layout capabilities. Work with your event coordinator to customize your specific layout.

Baker University Center
Grand Ballroom Weddings and Receptions
Ballroom Reception 232 4/14/2016 Grand Ballroom Printed: 3/14/2016 10:22am 26 - 5.5ft Round Table 208 - 19" x 19" banquet Chair 10 - 6ft x 2.5ft Rectangle Table 17 - 20" x 20" banquet Chair 56 - 4ft x 4ft Dance Floor Tiles 1 - 4' Cake Table 5 - 2' Drape 2 - 6ft x 2.5ft Bar 2 - Projector Screen WHITE PIPE AND DRAPE = 50 FOOT Grand Ballroom Reception 337 4/14/2016 Grand Ballroom (Capacity 126) Printed: 3/14/2016 10:19am 40 - 5ft Round Table 337 - 20" x 20" banquet Chair 10 - 6ft x 2.5ft Rectangle Table 2 - 6f

Rate: $3,000
Includes: Venue rental fee for a day and a half reservation, standardized wedding set up and tear down, chairs, tables, dance floor, risers,
microphone, LCD projection, 8 up-lighting, pipe and drape, 10 hours of staffing in the ballroom between 2 days. Additional charges may
apply for audio-visual and/or requested staffing that exceeds the standard wedding setup.
Note: For estimated quotes on additional charges please speak directly with one of our event planners. Access to the venue the day prior
for rehearsal, decorating, etc. must be scheduled after 1pm.
*Provided diagrams are examples of venue layout capabilities. Work with your event coordinator to customize your specific layout.

Walter Hall Rotunda
Margaret M. Walter Hall Rotunda
Rotunda Weddings and Receptions
6 - 2.5ft High Top Table 13 - 5ft Round Table 110 - 20" x 20" banquet Chair 10 - 6ft x 2.5ft Rectangle Table 12 - 18" x 18" banquet Chair 1 - 4' Cake Table 1 - 2.5ft x 5ft Photo Booth 1 - Projector Screen 25 - 4ft x 4ft Dance Floor Tiles 1 - 6ft x 2.5ft Bar

Rate: $1,500
Includes: Venue rental fee for a day and a half reservation, standardized wedding set up and tear down, chairs, tables, dance floor, risers,
microphone, LCD projection, 8 up-lighting, of pipe and drape, 10 hours of staffing in the rotunda between 2 days. Additional charges may
apply for audio-visual and/or requested staffing that exceeds the standard wedding setup.
Note: For estimated quotes on additional charges please speak directly with one of our event planners. Access to the venue the day prior for
rehearsal, decorating, etc. must be scheduled after 1pm.
*Provided diagrams are examples of venue layout capabilities. Work with your event coordinator to customize your specific layout.

Nelson Commons
Nelson Commons
Three configurations of wedding dining at Nelson Commons

Rate: $1,200
Includes: Venue rental fee for a day and a half reservation, standardized wedding set up and tear down, chairs, tables, dance floor,
microphone, and LCD projection. Additional charges may apply for audio-visual and/or requested staffing that exceeds the standard
wedding setup.
Note: For estimated quotes on additional charges please speak directly with one of our event planners. Access to the venue the day prior
for rehearsal, decorating, etc. must be scheduled after 1 p.m.
*Provided diagrams are examples of venue layout capabilities. Work with your event coordinator to customize your specific layouts.

Galbreth Chapel
Helen Mauck Galbreath Memorial Chapel
An image of a possible Chapel table configuration for a wedding

Rate: $375
Includes: Venue rental fee for a day and a half reservation, chairs, tables, podium, microphone, access to all chapel spaces. Additional charges
may apply for audio-visual and/or requested staffing that exceeds the standard wedding setup.
Note: For estimated quotes on additional charges please speak directly with one of our event planners. Access to the venue the day prior for
rehearsal, decorating, etc. must be scheduled after 1pm.
*Provided diagrams are examples of venue layout capabilities. Work with your event coordinator to customize your specific layout.

Wedding Fee Structure
Reservation SpaceExternal Customers
Memorial AuditoriumCONTACT*
Baker Center Ballroom: Full$3000
Baker Center Ballroom: Half$1500
Walter Hall Rotunda$1500
Galbreth Chapel$375
Baker Theatre$400
Front Room$200**
240/ 242 Combo Room$450
1804 Lounge$175
Conference Rooms$50-$225
Multicultural Center 219$200
Labor Charges$18/Hour

BAKER CENTER BALLROOM, WALTER HALL ROTUNDA AND GALBREATH CHAPEL ARE A DAY AND A HALF RESERVATION
*FOR MORE INFORMATION CALL 740.593.4020 FOR EXTERNAL INQUIRIES ABOUT RENTING MEMORIAL AUDITORIUM
** PLEASE NOTE, RESERVING THE FRONT ROOM ENTAILS ONLY THE STAGE AREA.

Local Wedding Vendors

Venues

COMPANYPHONE NUMBERWEBSITE
帝王会所 Inn740.589.3705
Ridges Auditorium740.593.0587
Dairy Barn740.592.4981
Athens Community Center740.592.3325
Eclipse Company Stpre740.502.3525
Pleasant Hill Vineyards740.502.3525
LLC Shade Winery740.696.1323
Kennedy Museum of Art740.593.1304
Arts West740.592.4315
American Legion740.592.4027
Athens Country Club740.592.1655
Elks Lodge740.592.9977
Hampton Inn740.593.5600

Lodging

COMPANYPHONE NUMBERWEBSITE
帝王会所 Inn740.589.3705
Quality Inn740.584.3000
Hampton Inn740.594.5600
Holiday Inn Express740.592.4640
Super 8 Motel740.594.4900
Highlander Motel740.593.6449
Hometown Inn740.594.2294
Days Inn740.593.6655
Athens Central Hotel740.595.0500
Fairfield Inn & Suites740.589.5839

Transportation

COMPANYPHONE NUMBERWEBSITE
Go Bus888.95.GOBUS
OU Transportation Services740.593.1611ohio.edu/transportation
Fun Bus Adventures1.800.386.2870

Catering

COMPANYPHONE NUMBERWEBSITE
帝王会所 Catering740.593.4035
Restaurant Salaam740.594.3800
Cutler's Restaurant (OU Inn)740.589.3705
Lui Lui Restaurant740.594.8905
Sol Restaurant740.592.1744
Purple Chopstix740.592.4798
Olive Branch Catering740.818.6242
Park's place740.448.7275

Rentals

COMPANYPHONE NUMBERWEBSITE
Bedrock Party740.594.7127
Rentals Linen Hero885.269.4376

Reserved Parking

COMPANYPHONE NUMBERWEBSITE
帝王会所 Parking Services740.593.1917
Athens City Parking Services Meter Division740.592.3340

Photographers

COMPANYPHONE NUMBERWEBSITE
Downard Photography740.592.2038
Big X Studio740.591.9262
Skelly Reflections330.714.5575
Alex Snyder740.590.5900
Carol McCann Photography740.603.1421
Burris Visuals740.853.2900 
Kellog Photography 614.437.8404
Sarah Warda 
B Flick Photography740.590.3340
Gregory Bodwell Studio 
Stretch Video740.591.9234 
Katie Thomson Photography216.387.0026 

Florists

COMPANYPHONE NUMBERWEBSITE
Hyacinth Bean Florist Jack740.594.9302
Neal Floral740.592.5823
Kroger Floral740.592.1598
The Orchard Floral Design740.508.0901

Cakes

COMPANYPHONE NUMBERWEBSITE
Heavenly Confections740.818.7450
Athens Flour Power Athens740.707.1708
Sweet Arts Bakery740.590.2829

Music

COMPANYPHONE NUMBERWEBSITE
John Horne | Guitarist740.591.7235
Paul Barte | Organ740.591.7235barte@ohio.edu
DJ B-Funk740.707.3681
Johnny Garber Mobile Music-DJ740.654.7722
Wendy O鈥橞rien | Celtic Harpist740.525.3746 
Shimmering Silver Flute Quartet740.593.1622 
Derek Shoemaker Services | DJ740.594.7160 
DJ Barticus740.707.7896 

Wedding FAQs

What is included when I reserve a space for a wedding ceremony?

Venue rental fee for a day and a half reservation, standardized wedding set up and tear down, chairs, tables, dance floor, risers,
microphone, LCD projection, 8 up-lighting, pipe and drape, 10 hours of staffing between 2 days. Additional charges may apply
for audio-visual and/or requested staffing that exceeds the standard wedding set up.
Note: The above information relates to indoor locations only. Access to the venue the day prior for rehearsal, decorating, etc.
must be scheduled after 1pm.

What is included in the in-house audio/visual system?

Grand Ballroom: 2 projectors, 4 wireless microphones, built-in speakers, iPod hookup
Ballroom A: 1 projector, 2 wireless microphones, built-in speakers, iPod hookup
Ballroom B: 1 projector, 2 wireless microphones, built-in speakers, iPod hookup
Walter Rotunda: 1 projector, 2 wireless microphones, built-in speakers, iPod hookup
Galbreath Chapel: 1 projector, 2 wireless microphones, built-in speakers, iPod hookup

What do I receive when I reserve an outdoor space for a wedding ceremony or reception?

When you reserve an outdoor space for a wedding ceremony you are only reserving the space itself. If you need chairs, tables,
etc. please contact 帝王会所 Moving Services or an outside vendor. For audio/visual needs, please contact
weddings@ohio.edu.

Are there any decoration restrictions/guidelines?

Light levels and colors for emergency egress, exits, and fire alarms shall not be reduced, nor shall those fixtures be covered
or obscured. Taping, nailing or gluing is not permitted in the event spaces. If you are wanting to display items such as photos,
posters, etc., you may request an easel. If you have specific decoration questions, please feel free to reach out to your event
contact.

What is your policy about flame lit candles?

Tables will be limited to one candle. Candles must be enclosed in glass, ceramic, etc. and the flame must not exceed the height
of the enclosure. Candles must sit on a nonflammable, wide base. No candles may be moved or removed from the tables while
lit. No candles may be carried. Candles must be attended at all times. No decorations may be within 12 inches from the candles.
Battery operated candles are welcomed.

What is your policy on 鈥渟end-off鈥 lanterns?

帝王会所 is inside city limits; therefore, lanterns are not permitted via the Athens County Fire Marshall.

What is your policy on sparklers?

Sparklers are permitted in outdoor spaces only, they must be lit and used outside. You must also provide a receptacle to put
them in once finished.

Would I be able to bring decorations prior to my event?

Based upon date availability, the date is held for half of the day, starting at 1:00pm the day prior to your event.

Does Event Services do all set up and tear down of the items you provide?

Yes, Event Services takes care of set up and tear down of items we provided. This includes tables, chairs, dance floor,
projector, lighting, and pipe-and-drape. Conference and Event Services works closely with Catering who is responsible for the
set up and tear down of linens and requested food and beverages.
You are responsible for any additional set up such as flowers, additional rented items, d茅cor, table numbers, etc., you choose
to bring to enhance your event.

Is the event space handicap accessible?

Yes, all major event spaces are ADA compliant.

What is the cancellation policy for the event space?

Event space must be canceled no later than 30 days in advance. If the event space is not canceled in a timely manner, you will
be charged for the space.

How far in advance could I change set up and/or guest count?

A final count and layout needs must be communicated to your event coordinator no later than 2 weeks prior to your event.

What is your catering policy?

If your food cost is over $250.00 (this includes food, drinks, cups, plates, napkins, etc.) you are required to utilize 帝王会所
University鈥檚 Catering Services. If you wish to use outside catering, you must be granted exemption by 帝王会所 Catering
Services. To contact Catering for additional information please call 740-593-4035.

What if I want alcohol at my event?

If you would like to serve or sell alcohol at your event, you must complete an application. This application must be received at
the Baker University Center Administrative Office, Baker 347, at least 5 days in advance of the event serving alcohol and 35
days in advance for events selling alcohol.

How does parking work?

If you wish to have any parking for your event (for example loading, unloading, or a vehicle remaining on-site during your event)
we are happy to coordinate this with Parking Services. Our event coordinators are happy to assist with this process. For more
information regarding parking, please contact your event coordinator.

Can my guests park over night after my event?

The dark green and purple lots on campus are open for public parking after 5pm on the weekends. This only applies if the lots
are not closed for a university event. Your guests could utilize parking within one of the non-metered spaces. Space cannot be
guaranteed without a reservation. A map detailing the location of these lots is available at If
you are interested in learning more about transportation options such as renting a bus for your guests, call 740-593-1611 or via
email at transportation@ohio.edu.

Who and where do I send my payment to?

There is a 50% non-refundable deposit due when the reservation is placed for all major event spaces. Prior to your event,
payment may be received via check, debit or credit card. You may pay over the phone or in person with a card. If you are
writing a check, please include your reservation number in the memo line of your check.
After your event you will be sent an invoice from the Bursars Office with your remaining balance. Only checks are accepted.
Please make checks payable to 帝王会所 Event Services. Additional payment information will be included on your
invoice.

Is there a discount if I am an 帝王会所 student, staff or faculty member?

There is no discount for guests affiliated with the University. Events are considered internal or external based on the method
of payment you use. For example, in order to receive the internal rate, you must use a university account number. Any event
that is not being paid for with a university account number is considered an external event.

Can I hire my own vendors?

Yes, you can hire your own vendors with the exception of Catering. Please refer to the list provided in the Conference and Event
Services folder for a sampling of vendors in the area.

Will there be event staff from 帝王会所 at my event if I have questions?

Yes, there are student staff who are trained to help with event support who oversee events in all Conference and Event
Services venues. If you need assistance during your event you can call 740.593.4000 or stop by the Conference and Event
Services desk on the 4th Floor of Baker University Center for further assistance. The staff member you have been working
with to finalize your reservations, is not guaranteed to be at your event.

What is your policy on animals?

帝王会所 does not allow pets in any of the event spaces. Please note: registered service animals are acceptable.