Understanding Award Amounts in Sponsored Projects
Understanding Award Amounts in Sponsored Projects
Within Awards, there are three important fields for tracking an award amount:
- FY Obligated Amount
- Obligated Amount
- Holding Amount
- Anticipated Amount
- Total Expected Amount
FY Obligated Amount
The funds provided for the particular award or modification being entered. This amount will also be used for fiscal year reports.
Obligated Amount
The amount of money that has been obligated/provided by the Sponsor to date. If there are multiple increments of funding, this is the total amount that has been received.
Holding Amount
The amount of money that has been obligated but is being placed in a holding task for later distribution. Some federal agencies will obligate the total amount at the very beginning of the award but not approve spending beyond a certain amount until progress has been reviewed and approved.
Anticipated Amount
The amount of money that is yet to be obligated by the Sponsor.
Total Expected Amount
The total amount of money expected to come in over the lifetime of the award. If an award is broken up into multiple increments of funding, this is the total amount of money across all increments.
Using Award Amounts in Sponsored Projects
The Obligated Amount and Total Expected Amount may be the same for some awards. However, that may not always be the case.
When money for an award is not received in one distribution, a new modification to the award will be created once subsequent distributions of money are received. If this is the case, the Total Expected Amount will stay the same throughout the lifetime of the award. The Obligated Amount will increase as new money comes in.
Please note: The Total Expected Amount and Obligated Amount are displayed in the Award Details summary header. The FY Obligated Amount will be visible on the Award Modification and can be viewed by selecting FY Obligated Amount from the Set View button on the Modifications table or Dashboard List. If multiple increments are received in a fiscal year, individual line items will be reported separately and added together at year鈥檚 end.