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Prior Approval Requests in Cayuse – PI Instructions

The Prior Approval Request Form (Need access link) should be completed whenever a change is needed for a project.

The form asks specific questions for the following types of requests: 

• No-Cost Extension 
• Key Personnel Change
• Budget Revision 

There is also a section for Other requests that may be needed. 

Once the form is completed, it should be printed to PDF and sent to your ORSP team (Green Team or White Team) for processing.  The assigned SPM will forward the request to the Department Chair via a Cayuse task, requesting approval.  If the Department Chair denies, all further actions will cease.  If the Department Chair approves, the assigned SPM will review the request and the award to determine whether sponsor approval is required.  

Sponsor Approval Required 

If sponsor approval is required, the SPM will work with the PI or PI’s representative to create and submit the request to the sponsor. The SPM will await Sponsor response before any further action.  If no response is received after two weeks, the SPM will follow up with the Sponsor.  Additional follow-ups will occur on a weekly basis until a response is received. 

When a positive response is received, the SPM will then move to the Processing the Request in Cayuse section. 

Sponsor Prior Approval Granted under Award 

If OHIO has authority to approve the request, the SPM will then move to the Processing the Request in Cayuse section.