AO How to Guide 005: How to Create a Deferral Submission in Cayuse
How to Guide 005: How to Create a Deferral Submission in Cayuse
Introduction
- Purpose of the Guide- The purpose of this guide is to provide step-by-step instructions for creating a deferral submission in Cayuse. The purpose of a deferral submission is to inform the OHIO IACUC that you intend to cede IACUC review to another institution or entity.
- Scope/Audience- Principal Investigators (PIs), PI Groups
Getting Started
Step 1: Logging into the Cayuse system- ;
Step 2: Navigating to the Animal Oversight module- While on your Home page, select 鈥淎nimal Oversight鈥 from the 鈥淧roducts鈥 drop-down menu.
Creating and Submitting Protocols
- Starting a New Protocol
- Step-by-step guide to creating a new protocol
- Required information and documentation
Protocol Actions
You can select the 鈥淧rotocol Actions鈥 tab from the tiered column on the lefthand side of your screen or you can select the 鈥淧rotocol Actions (?)鈥 tab that runs along the horizonal banner. The Protocol Actions subsection will allow you to begin your deferral submission.
Start a New Protocol Application or Start Amendment
While on the 鈥淧rotocol Actions鈥 tab, you can begin a new submission using the first button 鈥 + Start a New Protocol Application鈥.
Options
- For deferral submissions, you only need to make one selection on this page.
- Next, press 鈥淪ave Changes鈥.
NOTE: DO NOT make a selection in the Protocol Species Grid. Please skip this section.
Protocol Overview
- Enter the title of the protocol that was approved by the IACUC of the outside institution (i.e. the institution that you are collaborating with).
- Next, check 鈥淣o鈥 to the question 鈥淚s this a previously approved LEO Protocol?鈥.
- For each of the subsequent tabs (Lay Abstract, Benefits, and Project Summary) please write 鈥淣/A鈥 in the spaces provided.
- Finally, select 鈥淪ave Changes鈥.
Outside Collaboration
- To begin, select 鈥+ Add Outside Collaboration鈥.
- Next, complete the questions that populate on this page.
NOTE: If you do not know the Assurance Number for the Outside Institution that you are collaborating with, use the search tool linked below. If you need assistance, contact compliance@ohio.edu.
Use Type(s)
- Select 鈥淒eferral鈥 from the 鈥淩esearch Type鈥 drop-down menu.
- Proceed to answer the questions that populate below. The responses that you provide in this section will help the IACUC to determine if you are engaged in research and thus, the necessity for an IACUC deferral.
Personnel
- To begin, select 鈥+ Add Personnel鈥 and then search your name in the Name field. To advance through the section click on the section headers (Personnel Info, Personnel Activities, and Training Profile) and provide the necessary information. If multiple OHIO affiliates are collaborating, you can add them to the submission as well.
- For deferral submissions, please be sure to place yourself in the PI role
NOTE: It is not necessary to add the names of non-OHIO study team personnel. ONLY OHIO affiliates need to be listed on the deferral submission.
NOTE: Students will NOT automatically appear in the Cayuse Database. Students who will be listed as study personnel for the first time must FIRST request access by filling out the
Please be aware that account setup may take 1-2 business days. When completed the student will receive a notice from Cayuse, after which they will appear in the database below.
Databases Searched
For deferral submissions please write 鈥淣/A鈥 in the space provided for each question. Select 鈥淣o鈥 for Yes/No questions.
Endpoints
For deferral submissions please write 鈥淣/A鈥 in the space provided for each open text question. Select 鈥淣o鈥 for Yes/No questions.
Assurances & Attachments
The purpose of this page is twofold, one, to ensure that the PI and all associated personnel understand and agree to adhere to the following terms described in the assurances. Two, the PI or delegate can upload attachments that do not correspond to the content of a particular section within the protocol form.
NOTE: Some of the bullet points covered in assurance statements may not be applicable to deferral submissions.
Submit Protocol
- When your deferral submission is complete, the title of each section will appear with a green check mark in the Table of Contents. Click on the 鈥淪ubmit Protocol鈥 section header in the Table of Contents to begin the submission process.
- Next, read over the investigator terms and then press 鈥淪ubmit Protocol鈥.
- Once you receive approval for your IACUC deferral, you can begin work with the outside institution.
