1. Purpose

   This policy establishes guidelines for moving services to ensure that campus moves are conducted so as:

   1. to be timely;
   2. to minimize the risk of damage or destruction of University buildings or property;
   3. to reduce the downtime and inconvenience to staff being moved; and,
   4. to reduce overall University moving expenses.

2. Plan

   The Moving & Surplus Department is responsible for moving University property within and between all University buildings and campuses. University moves must be initiated and coordinated by Moving & Surplus. This includes the procurement of moving services by in-house forces or by contract with external sources. Functions covered by this policy include:

   1. moving of office furniture within a building;
   2. relocating entire offices or departments;
   3. surplus pick-ups
   4. table, stage, or chair rental using university owned rental assets, and campus delivery of same.

3. Policies and Procedures

   Departments having a need for moving services must contact the Moving & Surplus Department. Work requests should be made as far in advance as possible, services will be provided on a first-come, first-service basis, every attempt will be made to accommodate needed schedules. Departments requesting these services should submit a service request online via the Moving & Surplus website. A schedule of an estimate of the charges for specific requested services will be available upon request through the Moving & Surplus Department.

Forms, References, and History

1. Forms

   There are no forms that are specific to this policy.

2. References

   There are no references specific to this policy. 

3. History

   Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the

   Prior versions of this policy were approved on:

   1. October 19, 2007